File name: Definition Of Records Pdf
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Records management principles and automated records management systems aid in the capture, classification, and ongoing management of records throughout their lifecycle. Such a system . This glossary provides definitions for many of the archival and records management terms found on this site. Note that definitions are specific to the Smithsonian Institution. 1. Records are evidence of actions and transactions; 2. Records should support accountability, which is tightly connected to evidence but which allows accountability to be traced; 3. Records . FEMA’s definition of essential records includes those records needed to perform PMEFs and MEFs during emergencies. The foundation of an agency’s approach to identifying and managing its essential records is to establish, develop, and maintain an Essential Records Program. – and the resources needed – to identify, use, and protect essential records. 2. A record created by a continuously varying quantity, such as photographs and films made with light-sensitive media or sound based on magnetic support. 3. Record copies of audio or video recordings that are not digital. See also digital. annotation The changes, additions or editorial comments made or. The following is a list of key terms and acronyms used in NARA’s core records management training. These are not formal definitions, but rather an explanation of the terms as generally used in NARA training material. The list is not exhaustive. The availability of, or permission to consult, records. Records are “information created, received, and maintained as evidence and information by an or-ganization or person, in pursuance of legal obliga-tions or in the transaction of business.”. The ISO defines records as information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business. definition of a record, or is a record a persistent representations of activities, created by participants or observers or their authorized proxies because that is how the scholarly.